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Officer Planning Seminar

How to Get Ready

Wednesday, November 11
6:30 - 9:00 pm

Maze Runners Consulting Office
93 Rowland Way, Bozeman 
This is the second floor of the Used Book Store on South side of Huffine.

Attire
  • ​Class A Uniform Attire (if you have it)
  • Class B shirt (if you don't)
  • Clothes of some kind (if you don't have any of the above)
Agenda
This is a hybrid meeting - combining what usually happens at an Officer Briefing, an Officer Orientation, and covering how the officers and advisors work together. I expect that the Officer Team will need to have a separate meeting to finish the draft calendar, although we will make progress on this.

The high-level meeting objectives:
A. Establish understanding between the Officer and Advisor for each leadership position on goals, support, etc.
B. Discuss Crew interests; decide on SuperActivity and develop a list of other activities for the program.
C. Plan at least 2 months of program.
D. Develop plan to finish the Crew Calendar through elections and transition.
E.  Review officer roles for crew meetings and activities.

AGENDA:
1. Prepare - make sure every officer has the needed tools and support for success like job description, calendar, contacts, advisor, etc.
2. Interests and Super Activity - Develop a vision for the super activity(ies) based on the interest surveys. 
3. Officer Communication - Officers will decide how they will routinely plan and communicate including agenda preparation, notes, reminders, etc.
4.  Crew Meeting - Walk through what happens at a meeting, including hand-offs between officers, responsibilities before, follow-up, and communication.
5.  Activity - Walk through how Activities happen including preparation, promotion, finance, advisor role, 
6.  Plan - Calendar or develop NEXT STEPS for key routine crew activities including recruitment, bylaws review, award ceremonies, advancement conferences, and 2016 elections.
Venture Officers
  1. Take the 45 minute on-line Venture Crew Officer Orientation - which is linked on our Website for your convenience.
  2. RSVP to Betsy (either via your Calendar invite, or by email).
  3. Bring:
    1. ​Venture Handbook 
    2. Writing Utensil
    3. Binder to put things in
Adult Leaders
  1. Take the 45 minute on-line Venture Crew Officer Orientation - which is linked on our Website for your convenience.
  2. RSVP to Betsy (either via your Calendar invite, or by email).
  3. Bring:
    1. ​Description of job you are coaching (Frank passed those out)
    2. Writing Utensil
    3. Binder to put things in
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